Sustainability Matters: How Green Choices Create Better Events Today and Tomorrow

August 28, 2017

Jessica Glenn

Jessica Glenn is the Sustainability Manager at Freeman, where she works to raise awareness and develop best practices for sustainability that make financial sense in light of corporate responsibility goals.

Managing events requires planning and foresight to ensure the fruit of our efforts is a fantastic brand experience that exceeds expectations and delights audiences. The same can be said for sustainability. Making better event planning choices, even small ones, can make a difference. By planning ahead and thinking long-term about our actions, we’re in a better position to create not only a better event, but also a greener future for our industry and the world.

We’d all like to be lean and green but sometimes the process can feel a bit lofty. The good news is it’s easier than you think. Let’s look at the big picture and see how eco-conscious decisions truly make an impact.

Here are three reasons to go green today: 

Green begets green

It’s a common misconception that sustainable practices are expensive. In truth, it’s quite the opposite. Being sustainable is all about strategy and efficiency. And we all know sound strategy and careful planning saves money! Start today by incorporating a sustainability model (one that works for your organization) into your event planning process from the beginning to avoid last-minute, tack-on ideas that can ding your budget.

Remember to look at every aspect of your event plan and ask the three-R question: Where can we reduce, reuse, and recycle? Take signage, for example. Are you using too much directional signage? Can you reuse some signs you’ve used before? If not, is the substrate recyclable? Finding those answers and making swift decisions brings green to the bottom line.

Investing in humanity

Think of green choices as your organization’s way of investing in a sustainable future that includes our industry and the world. Sure, being green is the right thing to do for the earth, but it’s also good for events and our collective livelihood. As the saying goes, we don’t inherit the world from our parents, we borrow it from our children. Smart environmental choices allow us to maintain resources, bolster economic activity and contribute to thriving societies of future generations. And besides, being green today for tomorrow’s event planners (and their children) feels good!

Eco-consciousness elevates brand experience

The best brand experiences immerse audiences in personalized interactions that highlight the brand in meaningful ways. Satisfied audiences leave with a smile (because you made it fun!), a deeper understanding of products and services offered, and ideally, a sense of what the brand truly stands for. By incorporating sustainable practices into events and experiences, you put your values in the spotlight. That transparency and openness lets your customers gain new perspective about your organization and may inspire them to start their own sustainability plans in the process.

You can take it a step further and invite audiences to join the cause. Include information and suggestions about recycling efforts, what products they could reduce or eliminate from showsite, sustainable products they could use as an alternative, and potential local charities to donate giveaways and materials that would otherwise end up in the trash.

Empowering your messages with green calls to action can leave attendees with a positive feeling because they helped make a difference. Today’s audiences value sustainability and charitable efforts; they prefer brands who share those same values. Highlighting your green practices can lead to more brand loyalty as well as an enhanced experience that’s more meaningful because you’re helping audiences contribute to the greater good.

Every little green effort helps. Each sustainable decision makes a difference that’s good for our world and good for business. Making a few simple changes and building on that effort will lead to more meaningful events today and tomorrow.

 

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Partner Voices
Less than six months ago, Lisa Messina joined the Las Vegas Convention and Visitors Authority (LVCVA) as the first-ever chief sales officer after leading the sales team at Caesars Entertainment. A 12-year Las Vegas resident, Messina is a graduate of Cornell University’s School of Hotel Administration and serves on MPI International’s board of directors. TSNN had a chance to catch up with this dynamic leader and talk to her about her vision for the new role, current shifts in the trade show industry, creating more diversity and equity within the organization, and advice to future female leaders. Lisa Messina, Chief Sales Officer, LVCVA With Las Vegas becoming The Greatest Arena on EarthTM, what are some of the things you’re most excited about in your role? Our team was at The Big Game’s handoff ceremony earlier this month, and I couldn’t help but think, “We’re going to crush it next year!”  These high-profile events and venues not only drive excitement, but also provide unmatched opportunities for event planners. Allegiant Stadium hosts events from 10 to 65,000 people and offers on-field experiences. Formula 1 Grand Prix will take place in Las Vegas in November, after the year-one F1 race, the four-story paddock building will be available for buyouts and will also offer daily ride-along experiences that will be available for groups. And, of course, the MSG Sphere officially announced that it will open in September, ahead of schedule, with a U2 residency. It’s going to be the most technologically advanced venue as far as lighting, sound, feel, and even scent, and it will be available for buyouts and next-level sponsorships inside and outside. There’s no ceiling to what you can do when you’re doing events in Las Vegas.  Allegiant Stadium As the trade show and convention business returns to the pre-pandemic levels, what shifts are you noticing and how do you think they will impact the industry going forward? Our trade show organizers are very focused on driving customer experience. Most of our organizers are reporting stronger exhibitor numbers and increased numbers of new exhibitors, with trade shows proving to be almost or above 2019 levels. Now our organizers are really doubling down on driving attendance and focusing on the data to provide that individualized, customized experience to help attendees meet their goals and get the best value. Some companies continue to be cautiously optimistic with their organizational spend when it comes to sending attendees, but I think it will continue to improve. As the U.S. Travel Association makes more progress on the U.S. visa situation, we also expect a growing influx of international attendees. What are some innovative ways the LVCVA helps trade show and convention organizers deliver the most value for their events? We focus on customer experience in the same way that trade show organizers are thinking about it. We got rave reviews with the West Hall Expansion of the Las Vegas Convention Center (LVCC), so over the next two years, we will be renovating the North and the Central halls, which will include not just the same look and feel, but also the digital experiences that can be leveraged for branding and sponsorship opportunities.  Vegas Loop, the underground transportation system designed by The Boring Company, is also a way we have enhanced the customer experience. Vegas Loop at the LVCC has transported more than 900,000 convention attendees across the campus since its 2021 launch. Last summer, Resorts World and The Boring Company opened the first resort stop at the Resorts World Las Vegas , with plans to expand throughout the resort corridor, including downtown Las Vegas, Allegiant Stadium and Harry Reid International Airport. The LVCVA also purchased the Las Vegas Monorail in 2020, the 3.9-mile-long elevated transportation system that connects eight resorts directly to the convention center campus. This is the only rail system in the world that integrates fares directly into show badges and registration. For trade show organizers, these transportation options mean saving time, money and effort when it comes to moving groups from the hotels to LVCC and around the city. Also, the more we can focus on building the infrastructure around the convention center, the more it supports the customer experience and ultimately supports our trade show organizers. Scheduled to debut in Q4, Fontainebleau Las Vegas will offer 3,700 hotel rooms and 550,000 square feet of meeting and convention space next to LVCC.  What are some of the plans for advancing DEI (diversity, equity and inclusion) within your organization? We’re currently partnering with instead of working with a leading consulting firm, to lay the foundation and create a solid DEI plan and be the leader when it comes to DEI initiatives. The heart of that journey with the consulting firm is also talking to our customers about their strategic approaches to DEI and driving innovation in this space.  What are your favorite ways to recharge? My husband and I have an RV and we’re outdoorsy people. So, while we have over 150,000 world-class hotel rooms and renowned restaurants right outside our doorstep, one of my favorite things to do is get out to Red Rock Canyon, the Valley of Fire, and Lake Mead. Five of the top national parks are within a three-hour drive from Las Vegas, so there’s a lot you can do. We love balancing the energy of Las Vegas with nature, and we’re noticing that a lot of attendees add activities off the Strip when they come here.  Valley of Fire What advice would you give to women following leadership paths in destination marketing? I think it’s about being laser-focused on what you want to accomplish; building a team around you that lifts you and helps you achieve your goals; and being humble and realizing that you do it as a group. No one gets this done alone. Thankfully, there are a lot of women in leadership in this organization, in our customers’ organizations, and in this city that we can be really proud of. We’re a formidable force that is making things happen.   This interview has been edited and condensed. This article is exclusively sponsored by the Las Vegas Convention & Visitors Authority. For more information, visit HERE.