Why The Printed Piece Is Dying

April 16, 2018

Kate Patay

Kate Patay, CPCE, Chief Strategy Officer of Patay Consulting is an international speaker and consultant, SEPA Advisor and Lecturer at The International School of Hospitality in Las Vegas. She’s been a recognized industry professional and influencer for nearly 20 years in many facets of special events and has served on the boards of numerous industry organizations. She currently speaks for and coaches some of the top leaders and companies in our industry and beyond.

Every business I’ve worked with has one common bond, and that is the awareness and efforts to implement programs to become more environmentally friendly and improve processes to become “Green.” Even if it isn’t in their existing company culture to have this awareness, it’s a topic I bring up as I consult with various companies now and it’s how I operate my business – I am paperless, wireless, remote – all those earth-friendly achievements we should all strive for. It’s not only a smart business move for multiple reasons we’ll discuss but it’s the right thing to do.

Creating a paperless business model isn’t just a wise move for sustainability and the planet, but for better messaging in a world that becomes more technologically advanced daily. Some companies shy away from getting rid of paper files, invoices, collateral and documents, but there are so many pros to outweigh the cons of this move toward paperless.

One major plus to having items all stored digitally is that you allow for access and sharing across your teams and with clients.  If you’re worried about something being modified then simply make sure you have tracking and backup turned on, as well as control who has which permissions for viewing versus editing.

Most businesses also have a range of clients that could each use the same message but delivered in a way that tailors it to their niche. If marketing materials and everything else are digital, you can have multiple versions of the same style document that get sent to their target demographic so they receive a much more custom message from you. It also saves quite a bit to your bottom line to not have to print as much and you can use that as a selling point with being green.

The printed piece is going the way of pagers, as people are entirely too inundated with “stuff” in their registration bags and their mail, not to mention their daily lives.  Technology, such as Beacons, can get information to prospects that they are actually interested in, while supplying you with valuable information and data on their interests and buying habits. By tracking what they click, you can see exactly how and what they want to be marketed and implement targeted remarketing campaigns.

Digital versus Print also allows for streamlined systems and better workplace efficiency. Taking the time to print a TPS Report and pass it through various people and departments for signatures is not only time consuming and labor intensive, but also leaves room for error. What if that one piece of paper goes missing? Does fulfilling your end of a service depend on a single sheet of paper in any way? That’s a scary way to operate. A digital signature is much easier tracked and quicker, plus it cuts down on labor costs, equipment costs and storage.

If you need a second set of eyes on your business to see how you can be greener, don’t hesitate to reach out to a consultant to show you the way – that’s what they’re there for! You don’t have to recreate the wheel to make this happen. A strong game plan and a point person to continually assess progress and compliance will get you green in no time flat and add another selling point for you to use with your clients.

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Partner Voices
Less than six months ago, Lisa Messina joined the Las Vegas Convention and Visitors Authority (LVCVA) as the first-ever chief sales officer after leading the sales team at Caesars Entertainment. A 12-year Las Vegas resident, Messina is a graduate of Cornell University’s School of Hotel Administration and serves on MPI International’s board of directors. TSNN had a chance to catch up with this dynamic leader and talk to her about her vision for the new role, current shifts in the trade show industry, creating more diversity and equity within the organization, and advice to future female leaders. Lisa Messina, Chief Sales Officer, LVCVA With Las Vegas becoming The Greatest Arena on EarthTM, what are some of the things you’re most excited about in your role? Our team was at The Big Game’s handoff ceremony earlier this month, and I couldn’t help but think, “We’re going to crush it next year!”  These high-profile events and venues not only drive excitement, but also provide unmatched opportunities for event planners. Allegiant Stadium hosts events from 10 to 65,000 people and offers on-field experiences. Formula 1 Grand Prix will take place in Las Vegas in November, after the year-one F1 race, the four-story paddock building will be available for buyouts and will also offer daily ride-along experiences that will be available for groups. And, of course, the MSG Sphere officially announced that it will open in September, ahead of schedule, with a U2 residency. It’s going to be the most technologically advanced venue as far as lighting, sound, feel, and even scent, and it will be available for buyouts and next-level sponsorships inside and outside. There’s no ceiling to what you can do when you’re doing events in Las Vegas.  Allegiant Stadium As the trade show and convention business returns to the pre-pandemic levels, what shifts are you noticing and how do you think they will impact the industry going forward? Our trade show organizers are very focused on driving customer experience. Most of our organizers are reporting stronger exhibitor numbers and increased numbers of new exhibitors, with trade shows proving to be almost or above 2019 levels. Now our organizers are really doubling down on driving attendance and focusing on the data to provide that individualized, customized experience to help attendees meet their goals and get the best value. Some companies continue to be cautiously optimistic with their organizational spend when it comes to sending attendees, but I think it will continue to improve. As the U.S. Travel Association makes more progress on the U.S. visa situation, we also expect a growing influx of international attendees. What are some innovative ways the LVCVA helps trade show and convention organizers deliver the most value for their events? We focus on customer experience in the same way that trade show organizers are thinking about it. We got rave reviews with the West Hall Expansion of the Las Vegas Convention Center (LVCC), so over the next two years, we will be renovating the North and the Central halls, which will include not just the same look and feel, but also the digital experiences that can be leveraged for branding and sponsorship opportunities.  Vegas Loop, the underground transportation system designed by The Boring Company, is also a way we have enhanced the customer experience. Vegas Loop at the LVCC has transported more than 900,000 convention attendees across the campus since its 2021 launch. Last summer, Resorts World and The Boring Company opened the first resort stop at the Resorts World Las Vegas , with plans to expand throughout the resort corridor, including downtown Las Vegas, Allegiant Stadium and Harry Reid International Airport. The LVCVA also purchased the Las Vegas Monorail in 2020, the 3.9-mile-long elevated transportation system that connects eight resorts directly to the convention center campus. This is the only rail system in the world that integrates fares directly into show badges and registration. For trade show organizers, these transportation options mean saving time, money and effort when it comes to moving groups from the hotels to LVCC and around the city. Also, the more we can focus on building the infrastructure around the convention center, the more it supports the customer experience and ultimately supports our trade show organizers. Scheduled to debut in Q4, Fontainebleau Las Vegas will offer 3,700 hotel rooms and 550,000 square feet of meeting and convention space next to LVCC.  What are some of the plans for advancing DEI (diversity, equity and inclusion) within your organization? We’re currently partnering with instead of working with a leading consulting firm, to lay the foundation and create a solid DEI plan and be the leader when it comes to DEI initiatives. The heart of that journey with the consulting firm is also talking to our customers about their strategic approaches to DEI and driving innovation in this space.  What are your favorite ways to recharge? My husband and I have an RV and we’re outdoorsy people. So, while we have over 150,000 world-class hotel rooms and renowned restaurants right outside our doorstep, one of my favorite things to do is get out to Red Rock Canyon, the Valley of Fire, and Lake Mead. Five of the top national parks are within a three-hour drive from Las Vegas, so there’s a lot you can do. We love balancing the energy of Las Vegas with nature, and we’re noticing that a lot of attendees add activities off the Strip when they come here.  Valley of Fire What advice would you give to women following leadership paths in destination marketing? I think it’s about being laser-focused on what you want to accomplish; building a team around you that lifts you and helps you achieve your goals; and being humble and realizing that you do it as a group. No one gets this done alone. Thankfully, there are a lot of women in leadership in this organization, in our customers’ organizations, and in this city that we can be really proud of. We’re a formidable force that is making things happen.   This interview has been edited and condensed. This article is exclusively sponsored by the Las Vegas Convention & Visitors Authority. For more information, visit HERE.