7 Tips for Leveraging Your Speakers as Event Advocates

January 20, 2017

Elise Taylor

Elise is EventMobi's Customer Success Manager. She has worked with EventMobi for more than three years, helping event planners achieve their goals, increase attendee engagement, and design the best events possible. 
 

With more and more conference and event organizers competing to attract participants, it is important to use every strategy available to “get the word out”. Conference and event speakers are a largely untapped resource.

Many keynote speakers and breakout session facilitators have extensive and active networks both on and off-line. By enlisting the aid of speakers to reach out to their existing connections, event planners can tap into an unmined pool of potential attendees.

Here are 6 ways to engage speakers and facilitators in pre-event marketing. No matter what strategies you select it is extremely important to spell out exactly what is expected in speaker contracts and facilitator agreements.

1. Content sharing

As you release information about the event on social media, through email, and via other channels, ask your speakers to share it. The opportunities for engagement are endless. Speakers can re-tweet content, like and comment on LinkedIn , Facebook, Instagram, and Snapchat status updates. It takes a few seconds but social media engagement ensures that your content will be distributed to a wider and wider audience.

2. Pre-conference interviews

Someone from your organizer can interview each speaker and facilitator and prospective participants can ask questions. YouTube live works well as it is interactive. Skype calls can also be recorded.

Videos remain on-line as promotional tools that can be shared on social media or incorporated into web pages or blog posts.

3. Twitter chats

Twitter chats are some of the most effective ways of “getting the word” out about conferences. To use them effectively, your network must be in place before you need it.
Create a customized hashtag for your organization or event. Use it to share content on Twitter and host Twitter chats regularly. Even if your chats are just once a month, you can attract a following and switch to weekly chats with speakers and facilitators when event marketing kicks into high gear.

4. Guest Blog Posts

Many keynote speakers and facilitators have their own blogs. Likely they already have existing material that they can easily customize.

5. Pre-event “Ask the Speaker” sessions

Pre-event “ask the speaker” sessions can take place on a variety of platforms. Facebook Live, Google Hangouts On Air, and one of the many webinar platforms can be used for pre- conference engagement with speakers.

6. Promotional video clips and pre-roll

With a creative approach, video has the power to go viral. Make it clever and upbeat. Use clips from your speakers. Share the video both on and off-line. Vimeo, YouTube, and Facebook are just a few possibilities. YouTube offers targeted pre-roll: short clips that run before viewers access the content they have requested.

Once you have videos, definitely tweet them. Don’t forget to post them on LinkedIn where videos are underutilized but highly visible.

As GBTA Canada has demonstrated, videos from last year’s conference can be used on your website to build excitement for your next conference.

7. Enlist the assistance of speakers in e-mail campaigns to their own network of contacts

Prepare brief, copy ready, promotional pieces. Ask speakers to include them in their own e-mail campaigns.

In Summary

Speakers can be your best event advocates if you let them know what is expected and find effective strategies to use them. They can help build excitement for your event and ensure that event marketing efforts go more smoothly.

What strategies have YOU used to leverage speakers as event advocates?

First published HERE on EventMobi.com. 

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Partner Voices
Less than six months ago, Lisa Messina joined the Las Vegas Convention and Visitors Authority (LVCVA) as the first-ever chief sales officer after leading the sales team at Caesars Entertainment. A 12-year Las Vegas resident, Messina is a graduate of Cornell University’s School of Hotel Administration and serves on MPI International’s board of directors. TSNN had a chance to catch up with this dynamic leader and talk to her about her vision for the new role, current shifts in the trade show industry, creating more diversity and equity within the organization, and advice to future female leaders. Lisa Messina, Chief Sales Officer, LVCVA With Las Vegas becoming The Greatest Arena on EarthTM, what are some of the things you’re most excited about in your role? Our team was at The Big Game’s handoff ceremony earlier this month, and I couldn’t help but think, “We’re going to crush it next year!”  These high-profile events and venues not only drive excitement, but also provide unmatched opportunities for event planners. Allegiant Stadium hosts events from 10 to 65,000 people and offers on-field experiences. Formula 1 Grand Prix will take place in Las Vegas in November, after the year-one F1 race, the four-story paddock building will be available for buyouts and will also offer daily ride-along experiences that will be available for groups. And, of course, the MSG Sphere officially announced that it will open in September, ahead of schedule, with a U2 residency. It’s going to be the most technologically advanced venue as far as lighting, sound, feel, and even scent, and it will be available for buyouts and next-level sponsorships inside and outside. There’s no ceiling to what you can do when you’re doing events in Las Vegas.  Allegiant Stadium As the trade show and convention business returns to the pre-pandemic levels, what shifts are you noticing and how do you think they will impact the industry going forward? Our trade show organizers are very focused on driving customer experience. Most of our organizers are reporting stronger exhibitor numbers and increased numbers of new exhibitors, with trade shows proving to be almost or above 2019 levels. Now our organizers are really doubling down on driving attendance and focusing on the data to provide that individualized, customized experience to help attendees meet their goals and get the best value. Some companies continue to be cautiously optimistic with their organizational spend when it comes to sending attendees, but I think it will continue to improve. As the U.S. Travel Association makes more progress on the U.S. visa situation, we also expect a growing influx of international attendees. What are some innovative ways the LVCVA helps trade show and convention organizers deliver the most value for their events? We focus on customer experience in the same way that trade show organizers are thinking about it. We got rave reviews with the West Hall Expansion of the Las Vegas Convention Center (LVCC), so over the next two years, we will be renovating the North and the Central halls, which will include not just the same look and feel, but also the digital experiences that can be leveraged for branding and sponsorship opportunities.  Vegas Loop, the underground transportation system designed by The Boring Company, is also a way we have enhanced the customer experience. Vegas Loop at the LVCC has transported more than 900,000 convention attendees across the campus since its 2021 launch. Last summer, Resorts World and The Boring Company opened the first resort stop at the Resorts World Las Vegas , with plans to expand throughout the resort corridor, including downtown Las Vegas, Allegiant Stadium and Harry Reid International Airport. The LVCVA also purchased the Las Vegas Monorail in 2020, the 3.9-mile-long elevated transportation system that connects eight resorts directly to the convention center campus. This is the only rail system in the world that integrates fares directly into show badges and registration. For trade show organizers, these transportation options mean saving time, money and effort when it comes to moving groups from the hotels to LVCC and around the city. Also, the more we can focus on building the infrastructure around the convention center, the more it supports the customer experience and ultimately supports our trade show organizers. Scheduled to debut in Q4, Fontainebleau Las Vegas will offer 3,700 hotel rooms and 550,000 square feet of meeting and convention space next to LVCC.  What are some of the plans for advancing DEI (diversity, equity and inclusion) within your organization? We’re currently partnering with instead of working with a leading consulting firm, to lay the foundation and create a solid DEI plan and be the leader when it comes to DEI initiatives. The heart of that journey with the consulting firm is also talking to our customers about their strategic approaches to DEI and driving innovation in this space.  What are your favorite ways to recharge? My husband and I have an RV and we’re outdoorsy people. So, while we have over 150,000 world-class hotel rooms and renowned restaurants right outside our doorstep, one of my favorite things to do is get out to Red Rock Canyon, the Valley of Fire, and Lake Mead. Five of the top national parks are within a three-hour drive from Las Vegas, so there’s a lot you can do. We love balancing the energy of Las Vegas with nature, and we’re noticing that a lot of attendees add activities off the Strip when they come here.  Valley of Fire What advice would you give to women following leadership paths in destination marketing? I think it’s about being laser-focused on what you want to accomplish; building a team around you that lifts you and helps you achieve your goals; and being humble and realizing that you do it as a group. No one gets this done alone. Thankfully, there are a lot of women in leadership in this organization, in our customers’ organizations, and in this city that we can be really proud of. We’re a formidable force that is making things happen.   This interview has been edited and condensed. This article is exclusively sponsored by the Las Vegas Convention & Visitors Authority. For more information, visit HERE.