How Major Shows this Spring Are Forging Ahead Amidst Coronavirus Outbreak

February 19, 2020

In the wake of the expanding coronavirus outbreak mainly within China, but spreading to other countries by the day, the massive Mobile World Congress in Barcelona decided to cancel its show after a slew of major tech firms pulled out citing safety concerns. 

While this event is just one of many global trade shows grappling with coronavirus concerns, fears of the COVID-19 virus are not stopping major U.S. trade shows from going forward as planned — but with some extra precautions. 

TSNN reached out to several shows on the U.S. trade show calendar in the next few months to find out how they are dealing with the situation.

Global Pet Expo

Set for Feb.26-28 in Orlando

Andrew Darmohraj, Executive Vice President and COO, American Pet Products Association

The coronavirus will impact approximately 150 of Global Pet Expo exhibitors who are based in China. The show has been in contact with these exhibitors, and the vast majority have notified us that they will not be exhibiting and will not have outside representation available to take their place at this year’s show.  

Additionally, any foreign nationals that have visited China within 14 days of arriving in the U.S., are barred from entering the United States. Therefore, these attendees will not be able to participate in this year’s Global Pet Expo. 

Organizers are not worried about the overall attendance at this time, however. Currently, 1,000 companies from 28 countries will be exhibiting. Buyer registration continues to be strong, says Darmohraj, and they are expecting more than 7,000 buyers from 80 countries.   

Global Pet Expo is posting regular updates to its website and through attendee communications, and is working closely with the venue — Orange County Convention Center — to stay in the know on potential health risks that could affect the show.

HIMSS

Set for March 9-13 in Orlando

Karen Malone, Vice President of Meeting Services & Exhibits

HIMSS continues to closely monitor the coronavirus situation, as they are dedicated to providing regular updates to our community, says Malone. The health risk of coronavirus for the general American public is considered low at this time, according to the latest summary from the CDC. 

While HIMSS20 is proceeding as scheduled, event organizers are in direct conversation with attendees and exhibitors from affected regions to accommodate their cancellations. Four weeks out from the show, Malone says less than 1 percent of attendees are from areas that are part of the current travel ban, and that overall registration is still trending upward by 15 percent. 

Every year, the global health conference creates an emergency response plan, and this year, it’s expanded the reach of procedures to include the counsel of local health systems. In addition, plans are in place to have three medical offices on site. One of the medical offices will be dedicated to addressing flu-like symptoms and will be staffed with a nurse who will have direct access to the Florida Department of Health and an epidemiologist. 

CONEXPO-CON/AGG

Set for March 10-14 in Las Vegas

Megan Tanel, Senior Vice President, Construction and Utility Sector

The top priority is health and safety of all participants at CONEXPO-CON/AGG & IFPE 2020, including attendees, exhibitors, vendors, staff, industry partners, and others involved in the show, says Tanel. The broad majority of exhibitors and attendees for these shows come from North America — so overall, the expected cancellations of China-based exhibitors and attendees will have a very limited impact on the shows, representing less than 2 percent of the almost 2.7 million net square feet of exhibit space and 1 percent of registrations. These newly available spaces will be offered to the companies on the waiting list.

Registrations are pacing well ahead of previous shows and are on track to be the largest CONEXPO-CON/AGG & IFPE events in history, says Tanel. They’re encouraging exhibitors and attendees to take common-sense precautions by using hand sanitizer and following guidelines set by the CDC when they are on-site at the show. Additional hand sanitizer stations will be in place.  

NAB Show

Set for April 18-22 in Las Vegas

Chris Brown, Executive Vice President, Convention and Business Operations

The coronavirus has not had a direct impact on the show; in fact, exhibit and sponsorship sales have been up in recent weeks, says Brown. Still, they are not taking anything for granted. Show organizers are dedicating resources to monitoring the coronavirus situation closely — and following the advice of the World Health Organization and the CDC — to ensure the safety of attendees. 

It’s vital that the event go forward for the thousands of businesses and people from across the globe who make NAB Show the most important media/tech trade show of the year, says Brown. He notes that it’s too early to tell if coronavirus will have an impact on overall attendance.

Organizers are working closely with Chinese exhibitors to understand their needs and evaluate their options. They have created a dedicated support team to provide rapid responses, address specific questions, and provide additional support to all members of the global show community as they finalize their participation plans. NAB is also developing a resource page on its website, which will be updated regularly as the situation evolves, and plans to put extra sanitation efforts on-site to prevent illness. Additional medical personnel on hand to address any issues that might arise.


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Partner Voices
Less than six months ago, Lisa Messina joined the Las Vegas Convention and Visitors Authority (LVCVA) as the first-ever chief sales officer after leading the sales team at Caesars Entertainment. A 12-year Las Vegas resident, Messina is a graduate of Cornell University’s School of Hotel Administration and serves on MPI International’s board of directors. TSNN had a chance to catch up with this dynamic leader and talk to her about her vision for the new role, current shifts in the trade show industry, creating more diversity and equity within the organization, and advice to future female leaders. Lisa Messina, Chief Sales Officer, LVCVA With Las Vegas becoming The Greatest Arena on EarthTM, what are some of the things you’re most excited about in your role? Our team was at The Big Game’s handoff ceremony earlier this month, and I couldn’t help but think, “We’re going to crush it next year!”  These high-profile events and venues not only drive excitement, but also provide unmatched opportunities for event planners. Allegiant Stadium hosts events from 10 to 65,000 people and offers on-field experiences. Formula 1 Grand Prix will take place in Las Vegas in November, after the year-one F1 race, the four-story paddock building will be available for buyouts and will also offer daily ride-along experiences that will be available for groups. And, of course, the MSG Sphere officially announced that it will open in September, ahead of schedule, with a U2 residency. It’s going to be the most technologically advanced venue as far as lighting, sound, feel, and even scent, and it will be available for buyouts and next-level sponsorships inside and outside. There’s no ceiling to what you can do when you’re doing events in Las Vegas.  Allegiant Stadium As the trade show and convention business returns to the pre-pandemic levels, what shifts are you noticing and how do you think they will impact the industry going forward? Our trade show organizers are very focused on driving customer experience. Most of our organizers are reporting stronger exhibitor numbers and increased numbers of new exhibitors, with trade shows proving to be almost or above 2019 levels. Now our organizers are really doubling down on driving attendance and focusing on the data to provide that individualized, customized experience to help attendees meet their goals and get the best value. Some companies continue to be cautiously optimistic with their organizational spend when it comes to sending attendees, but I think it will continue to improve. As the U.S. Travel Association makes more progress on the U.S. visa situation, we also expect a growing influx of international attendees. What are some innovative ways the LVCVA helps trade show and convention organizers deliver the most value for their events? We focus on customer experience in the same way that trade show organizers are thinking about it. We got rave reviews with the West Hall Expansion of the Las Vegas Convention Center (LVCC), so over the next two years, we will be renovating the North and the Central halls, which will include not just the same look and feel, but also the digital experiences that can be leveraged for branding and sponsorship opportunities.  Vegas Loop, the underground transportation system designed by The Boring Company, is also a way we have enhanced the customer experience. Vegas Loop at the LVCC has transported more than 900,000 convention attendees across the campus since its 2021 launch. Last summer, Resorts World and The Boring Company opened the first resort stop at the Resorts World Las Vegas , with plans to expand throughout the resort corridor, including downtown Las Vegas, Allegiant Stadium and Harry Reid International Airport. The LVCVA also purchased the Las Vegas Monorail in 2020, the 3.9-mile-long elevated transportation system that connects eight resorts directly to the convention center campus. This is the only rail system in the world that integrates fares directly into show badges and registration. For trade show organizers, these transportation options mean saving time, money and effort when it comes to moving groups from the hotels to LVCC and around the city. Also, the more we can focus on building the infrastructure around the convention center, the more it supports the customer experience and ultimately supports our trade show organizers. Scheduled to debut in Q4, Fontainebleau Las Vegas will offer 3,700 hotel rooms and 550,000 square feet of meeting and convention space next to LVCC.  What are some of the plans for advancing DEI (diversity, equity and inclusion) within your organization? We’re currently partnering with instead of working with a leading consulting firm, to lay the foundation and create a solid DEI plan and be the leader when it comes to DEI initiatives. The heart of that journey with the consulting firm is also talking to our customers about their strategic approaches to DEI and driving innovation in this space.  What are your favorite ways to recharge? My husband and I have an RV and we’re outdoorsy people. So, while we have over 150,000 world-class hotel rooms and renowned restaurants right outside our doorstep, one of my favorite things to do is get out to Red Rock Canyon, the Valley of Fire, and Lake Mead. Five of the top national parks are within a three-hour drive from Las Vegas, so there’s a lot you can do. We love balancing the energy of Las Vegas with nature, and we’re noticing that a lot of attendees add activities off the Strip when they come here.  Valley of Fire What advice would you give to women following leadership paths in destination marketing? I think it’s about being laser-focused on what you want to accomplish; building a team around you that lifts you and helps you achieve your goals; and being humble and realizing that you do it as a group. No one gets this done alone. Thankfully, there are a lot of women in leadership in this organization, in our customers’ organizations, and in this city that we can be really proud of. We’re a formidable force that is making things happen.   This interview has been edited and condensed. This article is exclusively sponsored by the Las Vegas Convention & Visitors Authority. For more information, visit HERE.