5 Ways to Promote Sponsor and Exhibitor Booths at Virtual Events

September 8, 2021

Imagine if sponsors and exhibitors kept returning to participate at your events. Isn't that every event planner's dream?

This is possible! All you need is to identify the outcomes a sponsor or exhibitor wants and help them reach their goals through a consistent approach.

Getting visibility and generating sales/leads are two common event goals sponsors and exhibitors have. Below are five ways to help them achieve these goals.

1. Promote on social media and email

Helping sponsors and exhibitors meet their goals is a process that can start long before the event. You can promote their participation through your social media channels and email marketing programs. This helps sponsors and exhibitors get visibility and is a great way to attract the right audience to your event.

2. Get the eyeballs with branding

Once you’re live providing sponsors with branding opportunities is the best way to drive audiences to their booths. You can do this by enabling sponsors and exhibitors to set up branded booths complete with logos, colors, imagery, and marketing collateral. Banner ads available in various sections of the virtual platform can also be used to promote sponsors and exhibitors participating at your event.

3. Spread awareness during sessions

Another way to promote your sponsors and exhibitors is by mentioning them in between your sessions. Informing attendees about their participation in the booth section is one way to do it. You can also have them sponsor prizes and giveaways that are given to event attendees.

4. Send out in-platform notifications

Most virtual event platforms provide organizers with in-platform push notifications. Eventprofs can use this feature to notify attendees about the sponsors and exhibitors. The notifications work best if timed just before breaks and networking activities.


5. Invite sponsors to participate as speakers

Last but not the least, you can invite sponsors to speak at your event or be part of a panel discussion. This not only positions them as an expert but is also a great way to give them maximum exposure.

Of course, which of the five techniques you choose will either depend on the category in which a particular sponsor and exhibitor belong or how it fits into the larger event picture.

Struggling with driving engagement to virtual booths? Falling short of sponsor deliverables? Don’t know what a branded booth is? Get in touch with Hubilo for a demo of their virtual engagement cloud.

Add new comment

Partner Voices
Dallas already boasts 35,000 hotel rooms, award-winning global cuisine, and a walkable downtown. But we are just getting started. Visit Dallas is thrilled to announce that the city of Dallas is doubling down with a massive new convention center and entertainment district. Featuring 800,000 square feet of exhibit area, 260,000 square feet of meeting rooms, and 170,000 square feet of ballroom. The center will connect business travelers with dining and shopping options in the popular Cedars District means more places to get down to business, and even more ways to unwind. “Dallas is already a great meetings and conventions destination, with the accessibility of two major airports, affordable labor, and an outstanding hotel product,” said D. Bradley Kent, Visit Dallas senior vice president and chief sales officer. “The new center and Convention Center District will enhance Dallas’ competitive position and are exactly what our customers’ need and have been asking for." What’s New – AT&T Discovery District Located in the heart of Downtown Dallas, this new district on the AT&T corporate campus is tailor-made for groups of all sizes. It boasts a multi-sensory experience, including outdoor event space, the AT&T Theater, and multiple dining outlets including JAXON Beer Garden and The Exchange, a bustling food hall. Hotels Coming Soon Names like the JW Marriott (Downtown), lnterContinental Dallas (Uptown), and Hotel Swexan (Uptown) are adding luxury amenities and bountiful event spaces. The projects will debut in 2023 and beyond. JW Marriott This new, 15-story, 283-room hotel will open in the heart of the city’s downtown Arts District this year. The property features a 25,000-square-foot grand ballroom, as well as a spa, restaurant, lobby bar, fitness center, and a rooftop pool deck and bar. InterContinental Dallas  Located in Cityplace Tower in Uptown, InterContinental Dallas will feature sweeping panoramic views of the Dallas skyline. Guests will enjoy spacious, high-end rooms and amenities, including more than 21,000 square feet of event space.   Hotel Swexan Hotel Swexan, a new, 22-story luxury property, is rising in Uptown’s Harwood District and will make its mark on the Dallas skyline. Opening this year, it is a sculptural building with cantilevered upper floors, as well as a 75-foot rooftop infinity-edge swimming pool and a hidden underground lounge.