Meetingmax and Aventri Connect Registration and Housing Management

September 11, 2019

Aventri and Meetingmax have teamed up to offer event planners a fully integrated registration and housing solution. The new platform integration connects the Meetingmax room block management and Aventri event registration systems to streamline planning, drive registration and increase attendee satisfaction.  

The integration provides an enhanced customer experience, allowing attendees to register and book accommodations seamlessly without having to enter their information twice. 

For event planners, housing logistics are simplified. Planners can run real-time reports that identify attendees who have registered for an event but not booked a hotel room. This data can then be used to encourage these attendees to reserve rooms within the designated block(s).  

“With this integration, [event planners] will be able to offer attendees a seamless registration and hotel booking experience,” said Jeff Duncan, president and CEO of Meetingmax. “Using the integrated platforms, planners will exercise greater control over their inventory, improve pick-up rate and ultimately increase revenue." 

The Meetingmax/Aventri integration also gives planners greater control over their inventory. Controls can be put in place that allow only registered attendees to reserve rooms within the housing block. In addition, sub-blocks can be set up and displayed only to certain attendee types, such as exhibitors. Or limits can be set to allow each attendee to book just one room.

According to Michael Burns, Aventri’s chief revenue officer, event planners can leverage this secure, easy-to-use and customizable platform to power meetings and events of all sizes.  

“Among the advantages, our platform enables easy-to-pull, data-rich real-time reporting,” Burns said. “Planners gain insights to improve event performance and deliver a more enjoyable, personalized attendee experience.”  

The new integrated system is available for both new and existing customers of Meetingmax and Aventri with no additional set-up costs. 

For more information on Aventri, go here. For more information on Meetingmax, go here.  

 

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Overview: The award-winning Orange County Convention Center (OCCC) goes the extra mile to make every day extraordinary by offering customer service excellence and industry-leading partnerships. From their dedicated in-house Rigging team to their robust Exhibitor Services, The Center of Hospitality brings your imagination to life by helping you host unforgettable meetings and events. With more than 2 million square feet of exhibit space, world-class services and a dream destination, we are committed to making even the most ambitious conventions a reality. In October 2023, the Orange County Board of County Commissioners voted to approve allocating Tourist Development Tax funding for the $560 million Phase 5A completion of the OCCC. The Convention Way Grand Concourse project will include enhancements to the North-South Building, featuring an additional 60,000 square feet of meeting space, an 80,000- square-foot ballroom and new entry to the North-South Building along Convention Way. “We are thrilled to begin work on completing our North-South Building which will allow us to meet the growing needs of our clients,” said OCCC Executive Director Mark Tester. “As an economic driver for the community, this project will provide the Center with connectivity and meeting space to host more events and continue to infuse the local economy with new money and expanding business opportunities.” Amenities: The Center of Hospitality goes above and beyond by offering world-class customer service and industry-leading partnerships. From the largest convention center Wi-Fi network to custom LAN/WAN design, the Center takes pride in enhancing exhibitor and customer experience.  The OCCC is the exclusive provider of electricity (24-hour power at no additional cost), aerial rigging and lighting, water, natural gas and propane, compressed air, and cable TV services. Convenience The Center is at the epicenter of the destination, with an abundance of hotels, restaurants, and attractions within walking distance. Pedestrian bridges connect both buildings to more than 5,200 rooms and is within a 15-minute drive from the Orlando International Airport. The convenience of the location goes hand-in-hand with top notch service to help meet an event’s every need. Gold Key Members The OCCC’s Gold Key Members represent the best of the best when it comes to exceptional service and exclusive benefits for clients, exhibitors and guests. The Center’s Gold Key memberships with Universal Orlando Resort, SeaWorld Orlando and Walt Disney World greatly enhance meeting planner and attendee experiences offering world-renowned venues, immersive experiences and creative resources for their events. OCCC Events: This fiscal year, the OCCC is projected to host 168 events, 1.7 million attendees, and $2.9 billion in economic impact.  The Center’s top five events during their 2022-2023 fiscal year included:  AAU Jr. National Volleyball Championships 2023 200,000 Attendees $257 Million in Economic Impact MEGACON 2023 160,000 Attendees $205 Million in Economic Impact Open Championship Series 2023 69,500 Attendees $89 Million in Economic Impact Sunshine Classic 2023 42,000 Attendees $54 Million in Economic Impact Premiere Orlando 2023 42,000 Attendees $108 Million in Economic Impact