Is Your Traditional Sponsorship Model Still Working for Your Trade Show?

February 28, 2019

Chris Price

Chris Price is the Chief Strategy Officer at Tradeshow Logic, where he leads the company’s team of event strategists in developing and implementing new ways to grow shows and energize events. As an expert communicator, marketer and collaborator, he has brought success to clients throughout his 30-year event career by developing co-location strategies, segment marketing, strategic alliances and building attendance by creating content assets.

If you’ve been a trade show organizer even for a short period of time, you know that event sponsorships can be crucial to the financial health and wellbeing of your event. Unlike other forms of advertising, sponsorship opportunities allow exhibiting companies to reach a highly qualified and captivated audience.

But is the traditional model of “give us your money and we’ll put your company’s name on X, Y or Z item at the trade show” really keeping up with today’s rapidly changing brand marketing landscape? 

Recently, our team worked with the National Automatic Merchandising Association to help transform its tried-but-no-longer-true sponsorship program into a more streamlined, flexible offering boasting a year-round portfolio of marketing opportunities for exhibitors. 

This revision and revamp helped NAMA’s two signature events, The NAMA Show and the Coffee, Tea and Water Show, increase their annual sponsorship revenue by more than 58 percent!

Achieving this kind of transformation comes from taking the time to talk with your sponsors, listening to what they really want and then hyper-customizing marketing opportunities that meet their individual needs.

Here are some simple steps for evolving your show’s traditional sponsorships into a comprehensive marketing program that your exhibitors will embrace:

Listen to Your Exhibitors 

Conduct consultative, one-on-one “discovery” conversations with your most supportive exhibitors and ask open-ended questions about their overall business goals, objectives and marketing strategies. 

Do your homework so you understand your sponsors’ industry and competitors, find out what they’re doing at other events and what they hope to accomplish at your show. This intel will help you create new marketing and sponsorship initiatives that not only provide more value to the exhibitor but also help grow revenue throughout the year. 

For example, when we spoke with 30 of NAMA’s top sponsors, we learned that they didn’t see enough value in the existing sponsorships or pre-packaged bundles, which explained why both shows were experiencing a steady decrease in sponsorship sales.

So, we dug deeper to better understand how these companies measured ROI on their investment. We realized one size didn’t fit all – these companies had individual goals and benchmarks and our sponsor packages had to be customized in order to demonstrate value to each organization. In the end, that made all the difference.

Analyze Your Current Offerings

Re-evaluate your show’s existing sponsorship opportunities. Based on what you’ve learned from your discovery conversations, ditch what’s not working and add new options that exhibitors actually want. 

We discovered that many of NAMA’s sponsors didn’t like the year-round solicitations for sponsorship dollars or bundles and that they wanted more new product promotions, thought leadership opportunities and digital marketing.

So, for the Coffee, Tea & Water show, we developed an online newsletter that features product introductions, case studies, images, show information, links to sponsors’ social media channels and promotional videos. It’s since become a staple at the show and fills up very quickly.

Become a Strategic Partner

Once you have a grasp on the kinds of marketing and communications tools your exhibitors really want, get creative and think of ways to customize a year-round marketing program that supports their individual goals and objectives.

For instance, we worked with the marketing team of one of NAMA’s major exhibitors to develop strategies that would deliver value based on the information they provided during our discovery conversations.

The company wanted to introduce a new product at The NAMA Show but they weren’t sure how to get the most out their efforts, so we came up with a program where their iconic mascot accompanied company reps distributing samples at the show’s entrance. People were lining up to test the product and more than 1,000 samples were handed out. Needless to say, the company was thrilled!

Deliver and Follow-up

After the show, follow up to make sure your sponsors achieved their objectives and if not, discuss what you can do differently to make sure they achieve their ROI.

It’s important for us to have metrics on everything we do, so once sponsors buy into these programs, we present them with a mid-year report that includes plenty of metrics and covers everything that’s been completed up to that point. We’ll talk about anything they want to tweak, anything new they want to promote, what their budgeting period is and then come up with a game plan for next year. That tees up another call a few months later.

All this effort will demonstrate to your sponsors that not only do you care about their success, but you also understand the relevance of providing measurable returns to help justify their participation and highlight their success. 

It all starts with taking the time to listen and learn, then applying those insights and data points toward appealing, customizable sponsorship opportunities. 

Demonstrate to your exhibitors that their ROI is important to you – that’s ultimately how you’ll earn their loyalty and become a valuable, strategic partner for years to come. After all, happy exhibitors translate to a stronger show and a more successful and memorable attendee experience!


Don’t miss any event-related news: Sign up for our weekly e-newsletter HERE and engage with us on TwitterFacebookLinkedIn and Instagram!

Add new comment

Partner Voices
Overview: The award-winning Orange County Convention Center (OCCC) goes the extra mile to make every day extraordinary by offering customer service excellence and industry-leading partnerships. From their dedicated in-house Rigging team to their robust Exhibitor Services, The Center of Hospitality brings your imagination to life by helping you host unforgettable meetings and events. With more than 2 million square feet of exhibit space, world-class services and a dream destination, we are committed to making even the most ambitious conventions a reality. In October 2023, the Orange County Board of County Commissioners voted to approve allocating Tourist Development Tax funding for the $560 million Phase 5A completion of the OCCC. The Convention Way Grand Concourse project will include enhancements to the North-South Building, featuring an additional 60,000 square feet of meeting space, an 80,000- square-foot ballroom and new entry to the North-South Building along Convention Way. “We are thrilled to begin work on completing our North-South Building which will allow us to meet the growing needs of our clients,” said OCCC Executive Director Mark Tester. “As an economic driver for the community, this project will provide the Center with connectivity and meeting space to host more events and continue to infuse the local economy with new money and expanding business opportunities.” Amenities: The Center of Hospitality goes above and beyond by offering world-class customer service and industry-leading partnerships. From the largest convention center Wi-Fi network to custom LAN/WAN design, the Center takes pride in enhancing exhibitor and customer experience.  The OCCC is the exclusive provider of electricity (24-hour power at no additional cost), aerial rigging and lighting, water, natural gas and propane, compressed air, and cable TV services. Convenience The Center is at the epicenter of the destination, with an abundance of hotels, restaurants, and attractions within walking distance. Pedestrian bridges connect both buildings to more than 5,200 rooms and is within a 15-minute drive from the Orlando International Airport. The convenience of the location goes hand-in-hand with top notch service to help meet an event’s every need. Gold Key Members The OCCC’s Gold Key Members represent the best of the best when it comes to exceptional service and exclusive benefits for clients, exhibitors and guests. The Center’s Gold Key memberships with Universal Orlando Resort, SeaWorld Orlando and Walt Disney World greatly enhance meeting planner and attendee experiences offering world-renowned venues, immersive experiences and creative resources for their events. OCCC Events: This fiscal year, the OCCC is projected to host 168 events, 1.7 million attendees, and $2.9 billion in economic impact.  The Center’s top five events during their 2022-2023 fiscal year included:  AAU Jr. National Volleyball Championships 2023 200,000 Attendees $257 Million in Economic Impact MEGACON 2023 160,000 Attendees $205 Million in Economic Impact Open Championship Series 2023 69,500 Attendees $89 Million in Economic Impact Sunshine Classic 2023 42,000 Attendees $54 Million in Economic Impact Premiere Orlando 2023 42,000 Attendees $108 Million in Economic Impact